Article 7: Duties of the Leadership

1.     The President shall:

a.     Be ultimately responsible for QIAA events and activities;

b.     Ensure that the provisions of the constitution are followed;

c.      Prepare a detailed strategic plan for the academic year for presentation at the first Executive meeting in September;

d.     Preside at all Executive Committee meetings and general membership activities;

e.     Prepare an agenda for each Executive Committee meeting;

f.       Officially represent QIAA to campus organizations and academic departments, and be responsible for the club’s media relations;

g.      Be responsible for the selection of an Executive Committee in the academic year in the months prior to assuming the role of President;

h.     Promote collaboration with other international affairs clubs on campus;

i.       Oversee logistical arrangements, possibly including but not limited to: Clubs Night, Office Space, Room Bookings, ASUS Sidewalk Sale, etc;

j.       Be responsible for overseeing the financial statements prepared by the Chief Financial Officer, and shall be a co-signatory on the club’s account;

k.     Update database of Executive Committee members for the purposes of recording student activities and maintaining alumni relations;

l.       Oversee the Executive Committee’s transition reports, and ensure effective transition of authority to incoming executive; and

m.   Provide a transition report.

n.     Be responsible for QIAA Human Resources in tandem with the Vice-Presidents:

o.     Develop standardized selection criteria and questions for use in all QIAA interviews;

p.      Oversee all hiring of interns and conference staff;

q.     Ensure the newsletter is sent out on a weekly basis

2.     The Vice-President (Internal) shall:

a.     Report directly to the President

b.     Resume the role of President if they are unable to perform their duties in accordance to the Constitution

c.      Be responsible for the initiatives under his or her portfolio;

d.     Assist the President in determining the strategic vision for QIAA for the incoming year;

e.     Assist the President in presiding over hiring decisions and Core Executive Committee interviews;

f.      Maintain regular contact with the Executive Officers under their portfolios

g.     Act as a go-to resource for Executive Officers who have conflicts within their own portfolios, or who need assistance of any kind; and

h.     Provide a transition report.

i.       Maintain regular contact with the Executive Officers reporting to the Vice-President (Internal);

3.     The Vice-Presidents (External) shall:

a.     Report directly to the President;

b.     Resume the role of President if they are unable to perform their duties in accordance to the Constitution

c.      Be responsible for the initiatives under his or her portfolio;

d.     Assist the President in determining the strategic vision for QIAA for the incoming year;

e.     Assist the President in presiding over hiring decisions and Core Executive Committee interviews;

f.      Maintain regular contact with the Executive Officers under their portfolios

g.     Act as a go-to resource for Executive Officers who have conflicts within their own portfolios, or who need assistance of any kind; and

h.     Provide a transition report.

i.       Maintain regular contact with the Executive Officers reporting to the Vice-President (External);

4.     The Vice-Presidents (Operations) shall:

a.     Report directly to the President;

b.     Be responsible for the initiatives under his or her portfolio;

c.      Assist the President in determining the strategic vision for QIAA for the incoming year;

d.     Assist the President in presiding over hiring decisions and Core Executive Committee interviews;

e.     Maintain regular contact with the Executive Officers under their portfolios

f.      Act as a go-to resource for Executive Officers who have conflicts within their own portfolios, or who need assistance of any kind; and

g.     Provide a transition report.

h.     Maintain regular contact with the Executive Officers reporting to the Vice-President (Operations);

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